Use the Student Activities Reporting System (STARS) to set-up a new student organization or re-register an existing organization.
Planning an event? Have questions regarding University rules and regulations? See the Event Management Handbook
Register a New Graduate Student Organization
Before you register through the on-line student organization registration system (STARS), read the one-page guide to the STARS system or review the Student Organization Guidelines.
To register, you will need the following:
1. Registration status you are applying for: Provisional, Temporary, Continuing. (Almost all organizations are "continuing")
2. Password for your organization for easy updates and annual renewal
3. Contact information for your organization
4. Mission statement for your organization
5. E-mail address and web site (if applicable) for your organization
6. Faculty/Staff Advisor's name, address, phone number, and e-mail address
7. Names and student ID numbers of at least 5 registered student members
8. Identify your organization's President and a Treasurer (at minimum).
9. Constitution for your organization. You will submit this as a Word Document during the application.
Re-register an Existing Graduate Student Organization Student organizations need to be re-registered every year. You can use your password from last year to update your organization profile on www.stars.umd.edu. In most cases, you will only need to change the names of your officers. If you have forgotten your password, you can contact the STARS office in the Stamp Student Union at (301) 314-7158.
Benefits of Being a Registered Student Organizations
There are a number of benefits offered through the Office of Campus Programs and the Stamp Student Union for registered student organizations.
1. Room Reservations (free and discounted rates): Registered student organizations are allowed 2 organizational meeting/events per week in the Stamp Student Union at no charge in meeting rooms that are available to the entire campus community. (Grand Ballroom, Colony Ballroom; Prince George's Room are not included in this free space.) Student organizations are subject to the Student Rental Rate (75% discount) for use of the Ballrooms and Prince George's Room or for any of the other meeting rooms if there is any admission charge for their meeting, program or event.
Only the authorized student organization officers as listed on their student organization's registration are allowed to make reservations on behalf of the student group. To authorize a student, add them to your list of registered students A student organization's faculty/staff advisors are not authorized to make contractual or financial obligations on behalf of the student organization that they advise. All Stamp Student Union reservations should be made through the Event Services Office. Appointments to meet with the office are highly recommended.
2. Staff Support/Program Planning: The Coordinator of Graduate Student Life is the primary support staff for graduate student organizations. Contact the Coordinator at email@example.com for questions or concerns about your organization or an upcoming event. Another resource for campus event planning is the Event Management Handbook. It lists resources, guidelines and suggestions for programming here at Mary land.
3. Discounts for Supplies: Discount to registered student organizations for the purchase of supplies and group- related items from the University Book Center.
4. Access to Graduate Student Government (GSG) Funding: As a registered Graduate Student Organization, you can receive Graduate Activity Fee money that is managed by Graduate Student Government. GSG has an excellent FAQ section detailing the steps for receiving funding at www.gsg.umd.edu/financial
5. Access to University Privileges through GSG: Access to GSG funding processes and resulting privileges (e.g. use of University services such as printing, purchasing, motor pool, general stores.
6. Information Technology Support: Secure access to information about your group members such as group roster, mailing addresses, mail reflector and other services as technology is developed.
7. Web Page Access: Free web page allotment up to 10 megabytes. Please vist the STARS FAQ for information on free web space and complete application for service.
8. Free Publicity: Inclusion of information from your group about upcoming events/activities in Union and Campus Programs sponsored publications, such as campus calendars and the Guide to Student Organizations.
9. Organization Directory Listing: Listing in the Student Organizations Directory through the STARS system and Graduate Student Involvement website.
10. University Awards:. Access to information regarding University awards and nomination processes for group and individual members.
Responsibilities of Student Organizations
1. Organizations and its members must follow University regulations, including Code of Student Conduct as well as all federal, state and local laws.
2. Organizations cannot be used for commercial purposes in order to provide private financial benefit to any person or group outside of the organization itself or UMCP.
3. An organization and its members cannot discriminate in its admissions to membership in violation of federal, state, local law or University Guidelines.
4. Organizations must follow all GSG financial guidelines.
Find Funding for Your Organization
As a registered Graduate Student Organization, you can receive Graduate Activity Fee money that is managed byGraduate Student Government. GSG has an excellent FAQ section detailing the steps for receiving funding atwww.gsg.umd.edu/financial. Additionally your organization can:
Set Up a Bank Account For Your Organization
The University doesn't run a student bank so organizations that want an account need to use a local bank. If needed, you can receive a letter from the STARS office in the Office of Campus Programs (0110 Stamp Student Union) to verify your student organization status.
It's possible you don't need a bank account. If you are requesting money from Graduate Student Government they will either reimburse you for purchases or pay for the services directly. However, if you collect dues or hold fundraisers, you will need an account.
Having Trouble Navigating the System?
Contact Julie Choe Kim, Coordinator of Graduate Student Life. Consultations available via phone, email or in person. Phone is 301-314-9544 and email is firstname.lastname@example.org.
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